Thank you for your interest in applying for a role at TELUS Digital or one of our group companies. Before you submit your application, please read this notice and consent form (“Notice”), which explains why we need the information collected through your application process, how we collect, how we will use, and how we will disclose your personal information. By clicking the submit button below, you confirm that you are happy to proceed and provide your consent to our processing of your personal information in line with this Notice.
What information do we ask you to provide?
The personal information we seek in the application form is used to help us assess your suitability for the roles for which you are applying and to manage the recruitment process. The personal information collected includes:
- Your name, address and other contact information.
- Details of any previous professional qualifications.
- Details of your previous work experience.
- Details of your language skills.
- Whether you have the right to work lawfully in the country where the position is situated – as this is a legal requirement any employer must satisfy.
- Video and CCTV recordings conducted as part of a remote or on-site interview process.
- Government issued identity documents (including information embedded in the machine readable zone) – for identity authentication, verification and fraud prevention purposes.
- Your Biometric data through use of a facial recognition tool in the context of your job interview conducted remotely online.
- Background checks (to the extent permitted by applicable law).
The purposes for which we collect your personal information
- To make contact with you in relation to your application.
- To review, assess, recruit, consider or otherwise manage applicants and candidates.
- To assess whether you have qualifications relevant to the role for which you are applying.
- To assess your prior professional qualifications and relevant experience.
- To confirm visa status and the ability to work lawfully in the country where the position is situated.
- For identity authentication, verification and fraud prevention purposes.
- To conduct background checks.
- For purposes of planning, due diligence and implementation of commercial transactions, for example mergers, acquisitions, asset sales or transfers, bankruptcy or reorganization or other similar business transactions.
- Relating to compliance with applicable legal obligations (such as hiring eligibility, responding to subpoenas and court orders) as well as assessments, reviews and reporting relating to such legal obligations, including under employment and labor laws and regulations.
- In order to monitor and secure our resources, network, premises and assets.
- In order to protect and defend our rights and interests and those of third parties, including to manage and respond to employee and other legal disputes, to respond to legal claims or disputes, and to otherwise establish, defend or protect our rights or interests, or the rights, interests, health or safety of others, including in the context of anticipated or actual litigation with third parties.
What happens to your application form and supporting data once you submit it?
The application form and the personal information you have included will initially be held on a CRM database that is stored on a secure cloud server system operated by a third party vendor, currently Avature. The application will then be assessed by the hiring team supported by automated tools that help us give you an answer sooner on how the position’s requirements match your skills. Certain personal data of applicants considered potentially suitable, will be transferred to a secure assessment platform operated by Interviewed, (the rest remaining on the original CRM database for the time being) and those candidates will be invited to participate in a series of on-line tests to assess relevant skills. The results of those tests using an automated system will be sent to hiring team and successful applicants will be sent a job offer. The personal data of applicants who accept a job offer will be transferred to our secure, cloud-based Workday database.
Transfer of data outside Europe
The servers on which your personal data is stored are located in the United States. Talent Acquisition (“TA”) managers, team leaders, members of TELUS Digital's sourcing, recruiting, hiring, HR and legal teams who participate in or supervise the recruitment process will have access to the servers and some of these personnel, may be themselves based outside Europe. Therefore once you submit your application form, your personal information may be transferred outside the European Economic Area (“EEA”), even if you are applying for a European position. Further, your information will be made available to other companies in the TELUS Digital group with open positions for which you have applied. We not only seek your consent to this transfer, but we also have in place a Data Transfer Agreement, (based on so-called EU model clauses), between each of our European companies and their affiliates outside of the EEA. The Agreement provides for any data transferred outside the EEA to TELUS Digital's non-EU affiliates to be processed in compliance with EU data protection rules.
Your rights in relation to Your Information
You have the right to access, correct, erase or restrict our processing of the personal data you have submitted to us. If you want to exercise these rights, or have any questions relating to the processing of your personal information, you can contact our Data Protection Officer, who is:
Name: Katrin Albrecht
Email: DPO.EU@Telusdigital.com
In addition, you have the right to contact the data protection authority in your country if you consider that TELUS has infringed your privacy rights.
Security Measures
The various databases on which your data is stored have security features built into them and our vendors who supply the relevant software regularly test these and have data recovery systems in place in the unlikely event of a crash. Vendor personnel are not given access to your personal data. Only authorized personnel within the hiring, sourcing, recruiting, HR or legal teams within the TELUS Digital group, (including TA managers and TA team leaders) can access the system. Their entry to the system is through individually-issued passwords and we have in place audit logs, encryption, intrusion detection software, anti-virus or malware protection and system integrity tools to further protect your data. Further information about the security features of our recruitment process can be obtained by emailing DPO.EU@Telusdigital.com
Data Retention
The personal data of all candidates will remain in the system through the reminder of the current year and next year in the original CRM and Interviewed assessment platform and stored on our Workday databases as described above. To the extent it is relevant to the candidate’s employment, the data will be stored and processed for the purposes of their future employment with TI. The personal data of unsuccessful candidates will be retained for a period of up to one year after they made their application and thereafter, unless required for TI’ legitimate purposes (for example in the case of litigation with the candidate), or by law, the data will be deleted.
